Oak Meadow Contact Information

Please contact us at the following address:

Oak Meadow Homeowners Association
427 Dellwood Street
Bryan, Texas 77801

(979) 822-4443

Email Concerns to: help@associationservicesbcs.com

We have three important concerns that might need to be emailed to the Oak Meadow Homeowners Association.

HOA Board of Directors

  • This is used to contact President, Vice-President, Secretary, Treasurer and board members

HOA Treasurer

  • This is used to contact Treasurer about balances and/or Realtors needing financial information to buy or sell your home

HOA Architectural Control Committee

  • Used to request building improvements as stated in our Bylaws: “No building or other improvements shall be erected, placed or altered on any building site until the construction plans and specifications, and a plan showing the location of the structure or improvements, have been approved by a majority of the Architectural Control Committee as to the quality of workmanship and type of building materials; harmony of external design with existing structures; and location with respect to topography, easements, building lines and finish grade elevation.”

You can find our Oak Meadow Covenants and Restrictions at:

https://oakmeadowhoa.files.wordpress.com/2010/07/deed_restrictions.pdf

 

Information Revised February 2016

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Oak Meadow Contact Information

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We have updated our mailing address to the following:

Oak Meadow Homeowners Association
427 Dellwood Street
Bryan, Texas 77801

We have three important email addresses for Oak Meadow Homeowners Association.

HOA Board of Directors

directors@oakmeadow.cc

  • used to contact President, Vice-President, Secretary, Treasurer and board members

HOA Treasurer

 treasurer@oakmeadow.cc

  • used to contact Treasurer about balances and/or Realtors needing financial information to buy or sell your home

HOA Architectural Control Committee

acc@oakmeadow.cc

  • Used to request building improvements as stated in our Bylaws: “No building or other improvements shall be erected, placed or altered on any building site until the construction plans and specifications, and a plan showing the location of the structure or improvements, have been approved by a majority of the Architectural Control Committee as to the quality of workmanship and type of building materials; harmony of external design with existing structures; and location with respect to topography, easements, building lines and finish grade elevation.”

You can find our Oak Meadow Covenants and Restrictions at:

https://oakmeadowhoa.files.wordpress.com/2010/07/deed_restrictions.pdf

Oak Meadow Board of Directors Meeting – Announcement

Oak Meadow Board of Directors will meet at 6:30pm Tuesday, May 7th. The meeting is open to all Oak Meadow Homeowners for listening only, but because space is limited please RSPV to directors@oakmeadow.cc by 4:00 pm Monday May 6th.

Agenda Items Include:
• Needed repairs to HOA Fence at HOA entryway.
• Removal of dead and dying trees in HOA entryway.
• Review and Approval of new HOA policies related to Texas POA Legislative Requirements
• Update on Financials – Account Balances, Past Due Assessments, etc.
• HOA C&R violations

If you have any questions concerning our neighborhood please feel free to contact the Board of Directors, we would love to hear from you!!

National Night Out – Neighborhood Block Party

Please join us for National Night Out Neighborhood Block Party 

What:  National Night Out is a time to meet with neighbors and learn about deterring crime in our community.  BBQ, sides, and drinks will be provided.

When:  6:30-8:30PM Tuesday, October 2, 2012

Where:  St. Luke’s Methodist Church Parking Lot (just inside the subdivision)

Who:  All homeowners are invited

For Questions, email directors@oakmeadow.cc

HOA Annual Meeting Minutes – September 10, 2012

HOA Annual Meeting Minutes

September 10, 2012

Meeting began at 7:05 PM

 

Board members in attendance:

Kathryn B – President

Justin Malnar – Treasurer

Justin Mangham – Board Member

 

Kathryn B started with introductions of Board Members. She then discussed how we are using the Association Services, an HOA management company, to help maintain the HOA books, file taxes, collect assessments, send postcards and mailings, and help support the board of directors. Some additional services are available to the HOA should the HOA elect to use them such as drive-through neighborhood inspections for violations to the covenants and restrictions.

Kathryn also discussed how the HOA is continuing to use Green Teams to maintain the common areas of the neighborhood. The majority of the HOA’s expenses come from lawn maintenance. If you see any lawn maintenance issues that need to be addressed please let someone on the board know. So far Green Teams has been very quick to address any concerns we have had.

Kathryn turned the floor over to Office Mike Watson, Bryan Police Department Neighborhood Enforcement Team. (1) Officer Watson addresses the issues the HOA and neighbor hood has been having with the abandoned house on Summerwood Loop. He spoke directly with the Bank and does not anticipate any further problems. However, if something should come up please let him know ASAP. (2) Neighborhood National Night Out is Tuesday, Oct 2nd. NNO is a great opportunity to get to know your neighbors. The National Night Out Kick-Off Event will take place Saturday September 15 from 10am to 2pm in the Bryan Target Parking Lot. EVERYONE is encouraged to come out. Area Police and Fire Departments will be there. For more information see the Bryan PD NNO info page. There will be many activities for the whole family, including kids finger printing, bounce houses, and some live demonstrations. (3) New Cell Phone in School Zone law is in effect. The new law is only applicable during times that the school zone lights are flashing and it is enforceable as the reason for the officer to pull a person over.

Justin Malnar gave treasurer’s report. The current checking account balance is $26,173.52 and savings balance is $602.19. Year to date we received $16,512.31 in deposits from assessments and have spent $10,811.90. He estimates the HOA will expend approximately $5,500 from September to December 2012. YTD HOA costs include landscaping, utilities, HOA management fees, and attorney charges. There are currently 5 houses that have not paid 2010-2011-2012 HOA assessments and an additional 5 not paid for 2012. This totals $3,703.93 in monies due to the HOA for assessments, collection fees, and accrued interest. Association Services will continue to send invoice to those homes that are still outstanding. The remaining 102 properties have been paid-in-full or are making monthly partial payments.

For 2012 the HOA Board of Directors lowered the annual assessments from $200 to $150. The HOA should “break even” on deposits versus expenditures for 2012. Based on this information the current BOD would recommend continuing with $150 for 2013. The new BOD will work with Association Services to send out invoices for 2013 assessments in the next couple of months. Likely this will follow the same timeline as previous years, assessments due January 1st and considered late January 31st.

Questions and Answers/Neighborhood Issues and Concerns:

Overnight Parking on the Street – Per Covenants and Restrictions (Article 16) using the street for overnight parking is prohibited.

New Development North of Oak Meadow and Autumn Lakes – Some homeowners received notices that this development was being reviewed by the City of Bryan Planning and Zoning and City Council. An emphasis was made that not all homeowners received this notice and it would be beneficial for all homeowner to share whatever information they may receive. The Yahoo Group Listserve is a great mechanism for this (THERE IS A LINK ON THE RIGHT HAND SIDE OF THE PAGE TITLED “JOIN THE YAHOO GROUP). One homeowner has already expressed interest in serving as the HOA liaison on this issue. As this development moves forward the BOD will make it a priority to investigate the current status and provide timely updates to the HOA.

Elections of Officers 2012-13

HOA bylaws require a quorum of at least 51% of the homeowners to be present or represented by proxy at the annual meeting in order to conduct annual elections. However based on attendance and proxy present at the meeting, Quorum was not established.

Kathryn and Justin discussed the duties of the Architectural Control Committee and Board of Directors. HOA members present nominated volunteers for the Board of Director positions. At the conclusion of nominations, no positions were contested. All members present submitted a ballot. HOA will ask Association Services to send a mailer out to the HOA members not in attendance at the meeting. The mailer will include a ballot for those nominated for BOD and ACC positions.

 

Reminder – Oak Meadow HOA meeting

Please join us for an Oak Meadow HOA meeting.

When: 7:00PM Monday, September 10, 2012
Where: St. Luke’s Methodist Church (just inside the subdivision)
Who: All homeowners are invited
Agenda Items to include: Election of Board Members and Architectural Control Committee, Financial Report, National Night Out planning, and updates on other neighborhood issues.

For Questions, email directors@oakmeadow.cc